iOS Change of Stock App

for SAP® Business ByDesign

The iOS Change of Stock App for SAP® Business ByDesign has been designed to be really simple to use, especially if you have barcoded labels and logistics area locations within your warehouse.

To confirm a change of stock via the app, you only need to enter the source logistics area (where the stock currently is), the product code, identified stock ID if applicable, the quantity being changed, whether the stock is currently marked as restricted or inspection and then the new restricted or inspection status.

Then just click the ‘Confirm’ button!

If you have enabled multiple line items in the app settings then the process is very similar, just press the ‘Add Item’ button after each product and the when you have added the last one, click ‘Confirm’ to save the change of stock confirmation.

If you have barcodes configured on your logistics areas and products, you can simply click the barcode icon to the right of the source logistics area field or the big ‘Scan Product Label’ button.

The app supports many barcode types although we do recommend QR codes if possible as the iPhone decodes these much quicker and from a further distance than 1D barcodes.

The barcode types supported are:

1D: Code 128, Code 39, Code 39 (Mod43), Code 93, EAN8, EAN13, Interleaved 2 of 5, ITF-14 and UPC-E

2D: QR Code, PDF417, Data Matrix and Aztec

When you scan the product label barcode, the app will then query your ByDesign system to get the label details, including product details, identified stock (if applicable) and the quantity on the label. This may take a few seconds depending on your network speed. You can amend the quantity manually if you are moving more than the label quantity.

Please note that the product description will only appear if you are scanning a product label. For manual entry, only the product ID is required.

Application Settings

The first time you use the app you will be directed to the application settings screen where you can enter the ByDesign system URL, username and password that will be used to connect to your system. You can also enter your company business partner and site IDs - please remember that if you go to a different warehouse on another site you will need to update this before completing any new change of stock confirmations!

Be aware that your company business partner ID may not be the same as the company ID used in the system. You can determine this by searching for your company name in Business Partners or if in doubt please ask your system administrator or SAP partner.

If you are using application identifiers on your barcodes, which is quite common if you are using them elsewhere in the system, then you can enter these here too. The standard ByDesign application identifiers are:

• Logistics Area: 93
• Label ID: 97

Within the iPhone settings app, you have some additional configuration options to disable barcode scanning, disable identified stock and update the ByDesign settings available within the app itself. You can also amend the permissions for camera access and check which version of the app you have installed.

Enable QR/Barcode Scanning: This enables or disables logistics area barcode scanning

Enable Identified Stock: This enables or disables the identified stock field; however a scanned label will always include the identified stock regardless of this app setting

Enable Restricted Stock: This enables or disables the restricted stock toggles

Enable Inspection Stock: This enables or disables the inspection stock toggles

Enable Label Scanning: This enables or disables the ability to scan a product label

Multiple Items: This enables the ability to change the stock for multiple items in one confirmation. Disable this if you only process one item at a time

SAP® Business ByDesign Configuration

In order for the app to work with your Business ByDesign system you will need to create a new communication arrangement.

You can view the official Communication Arrangements Quick Guide at: https://help.sap.com/viewer/7c182c462ec043cba338a30b952068c7/2005/en-US/2dd4cb73722d1014938ec0c0927d57ed.html

Please ensure you set the user authentication method to be username and password.

The web services, or APIs, required for the Change of Stock app are:

• Read Goods Tags
• Query Identified Stocks
• Query Materials
• Create Goods and Activity Confirmations for Change of Stock
• Query Code Lists

To create the communication arrangement, please follow these steps:

• 1.Go to Application and User Management - Communication Systems
• 2.Create a new communication system:
• • 2.1.ID: CHANGESTOCK
  • 2.2.Host Name: CHANGESTOCK
  • 2.3.System Access Type: Internet
  • 2.4.Add a System Instance with ID: CHANGESTOCK and Preferred Application Protocol: 5 - Web Service
  • 2.5.Click Save and then activate it (Actions button)
  • 2.6.Finally click Save and Close
  • 
• 3.Now go to Application and User Management - Communication Scenarios
• 4.Create a new communications scenario:
• • 4.1.Communication Scenario Name: CHANGESTOCK
  • 4.2.Add the following operations (there are the Service Descriptions):
  • • 4.2.1.Create Goods and Activity Confirmations (Operation Description: Create goods and activity confirmation for change of stock)
    • 4.2.2.Read Goods Tag
    • 4.2.3.Find Identified Stocks
    • 4.2.4.Find Materials
    • 4.2.5.Find Code Lists
  • 4.3.Click Save and Close to finish
  • 
  • 
• 5.Go to Application and User Management - Communication Arrangements
• 6.Click New to create a new communication arrangement:
• • 6.1.Communication scenario = CHANGESTOCK
  • 
  • 6.2.Click Next
  • 6.3.System Instance ID = CHANGESTOCK
  • 
  • 6.4.Click Next
  • 6.5.Authentication Method = User ID and Password
  • 6.6.Click Edit Credentials to set the password
  • 
  • 6.7.Click Next
  • 6.8.Click Finish

Now use the user ID _CHANGESTOCK and the password you entered in step 6.6 in the app settings!